QuickBooks Integration
Daily sales summary pushed straight to QBO. No double entry. Included in $49/mo.
Stop re-entering yesterday's sales every morning
Most outdoor power equipment dealers run accounting in QuickBooks Online. Most dealer management systems either don't talk to it at all, charge a separate fee for the integration, or sync invoice-by-invoice in a way that floods QBO with thousands of customer records and breaks reconciliation.
Shop1 takes a simpler approach: at the end of each business day, we summarize that day's activity into a single journal entry and push it to QuickBooks Online. Your bookkeeper sees one tidy entry per day — sales by category, sales tax collected, parts cost, payments received, deposits taken. Bank deposits reconcile against the payments received line. Done.
How the daily sync works
A real journal entry, posted on a schedule.
Connect once
Authorize Shop1 to talk to your QuickBooks Online file via Intuit's OAuth flow. Map your Shop1 categories (Parts, Service Labor, Unit Sales, Sales Tax, etc.) to your QBO accounts.
Run your day
Sell parts, write tickets, take payments, deliver units — the same Shop1 you'd use anyway. Nothing different on your end. The accounting layer accrues in the background.
Daily summary builds
After close-of-business, Shop1 totals the day by account: parts revenue, service revenue, unit sales, sales tax collected, cost of goods sold, customer deposits taken, payments received by method.
One journal entry posts
One balanced JE goes into QBO with that day's date and a description like "Shop1 daily summary — Main St location — 2026-04-30". Your bookkeeper sees one row per day, not 200.
What gets pushed to QuickBooks
Parts revenue, service labor revenue, unit sales revenue, rental revenue — each posts to its own income account.
Posts as a liability so you can remit it cleanly. Multi-jurisdiction supported if you have multiple locations.
By method — cash, check, credit card, ACH. Reconciles against your bank deposits and merchant settlement.
Taken on layaways, special orders, and big repairs. Posts as a liability until the work is invoiced.
Parts cost on each sale moves out of inventory and into COGS. Average-cost or specific-cost depending on how your inventory is configured.
Reversals and refunds hit the same accounts in reverse. Audit-trail intact — nothing gets quietly deleted.
Discounts and complimentary work post as contra-revenue lines so your gross-revenue numbers tie out.
Multi-location dealers can post separate JEs per location, or roll them into one with location tags — whichever your bookkeeper prefers.
What we deliberately don't sync
Other dealer software floods QBO with every customer, every invoice, and every part as a QuickBooks item. That's how you end up with a 60,000-record customer list in QBO that nobody can search. Shop1 takes the opposite approach.
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Customers don't sync to QBO. Shop1 is your customer record. QBO doesn't need a duplicate.
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Individual invoices don't sync. The daily summary captures the totals; the source-of-truth invoices live in Shop1, where you can pull any of them up by customer or unit.
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Parts catalog doesn't sync. QBO doesn't need a 30,000-SKU items list to do accounting; we summarize by income/COGS account instead.
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No two-way edits. Edit something in QBO and it doesn't try to come back and overwrite Shop1. The integration is one-way (Shop1 → QBO) by design.
Result: a clean accounting file your bookkeeper actually wants to work in.
QuickBooks Integration FAQ
Try it on your own books
Start a 90-day free trial, connect a QBO sandbox or your real file, and see what a clean daily journal entry looks like. No credit card. Cancel any time.
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